Personal Assistant to the CEO

Hybrid | Full-Time | Long-Term Growth Role (4 Years)

This Is Not “Just an Assistant Role”

This role is designed for someone early in their career who wants to understand how real businesses are built and operated, from the inside.

You will work directly with the CEO of a growing international company. You’ll see how decisions are made, how priorities are set, and how execution actually happens. Over time, you’ll take on more responsibility as your judgment, confidence, and skills grow.

If you’re ambitious, organized, curious, and serious about becoming a strong professional, this role can shape the next several years of your career.

If you’re looking for a short-term role, slow-paced work, or a job with narrowly defined tasks and little change, this is not the right fit.

About VamosWatu

VamosWatu is a Talent Partner for Seed and Series A startups. We help founders build lean, reliable in-house tech teams by managing talent acquisition, payroll, labor compliance, and office operations across multiple countries.

We work with fast-moving startups that value clarity, accountability, and execution. Our team is international, distributed, and highly collaborative. We are currently ~25 people and growing intentionally.

The Role: Personal Assistant to the CEO

We’re hiring a Personal Assistant to the CEO, someone who will grow into a trusted right hand over time.

This role combines:

• Personal assistance
• Business support
• Light operations and coordination

You’ll start with clear structure and defined responsibilities. As trust is built, you’ll gain more autonomy, ownership, and exposure to high-level work.

This is a long-term role for someone who is committed to growth, and developing professionally over several years.

What It’s Like to Work With the CEO

Before applying, it’s important to understand the working style:

• Communication: Clear, direct, and honest. Feedback is given quickly and with the goal of improvement, not intimidation.
• Pace: Often fast, especially during growth phases. You won’t be expected to know everything immediately, but you will be expected to learn and follow through.
• Decision-making: Decisive and priority-driven. You’ll always know what matters most.
• Support: Initiative, reliability, and ownership are rewarded with trust, mentorship, and responsibility.

This role suits someone who values clarity, likes knowing where they stand, and wants to improve quickly.

What You’ll Do

Personal Support

• Manage the CEO’s calendar across multiple time zones
• Schedule, reschedule, and organize meetings
• Research and book travel (flights, accommodation, transportation)
• Track important dates (birthdays, events, reminders)
• Coordinate gifts for partners, customers, and personal contacts
• Act as a point of contact for personal matters when needed

Business Support

• Communicate with customers, candidates, and partners on behalf of the CEO
• Coordinate with contractors and subcontractors
• Schedule interviews and meetings across time zones
• Prepare simple meeting briefs and follow-up notes
• Triage inbox messages and draft professional correspondence
• Track expenses, invoices, and receipts using spreadsheets
• Maintain organized records and documentation

Operations & Growth Exposure

• Learn how payroll, bonuses, and basic HR processes work
• Support recruiting coordination and onboarding
• Assist with internal coordination and light project tracking
• Gain hands-on exposure to how an international services business operates

What You’ll Need

Core Professional Skills

• Strong written and spoken English
• Clear, confident, and professional communication (written & verbal)
• Excellent time management and prioritization
• High attention to detail without losing sight of the bigger picture
• Strong organizational and documentation skills

Technical & Tools

• Confident use of Google Workspace (Docs, Sheets, Calendar, Gmail)
• Comfortable with spreadsheets (basic formulas, tracking, organization)
• Familiarity with collaboration tools (Slack, Coda, Notion, or similar)
• Tech-savvy and quick to learn new internal tools

Execution & Judgment

• Ability to follow instructions precisely
• Ability to anticipate needs and flag issues early
• Discretion when handling confidential or sensitive information
• Comfort working independently once context is provided

Logistics & Availability

• Based in Kenya or Argentina (other locations considered case-by-case)
• Valid passport and willingness to travel internationally when required
• Flexibility to work across time zones
• Availability during core working hours (09:00–18:00 relative to the CEO’s location)
• Willingness to commit to a long-term role (4 years)

Who Thrives in This Role

You don’t need years of experience, but you do need the right mindset.

This role fits you if you are:

• Proactive and solution-oriented
• Highly organized and structured
• Reliable and consistent
• Curious about how businesses work
• Calm under pressure and adaptable
• Discreet with sensitive information
• Motivated by growth and responsibility over time

What You’ll Get

Career & Growth

• Direct mentorship from the CEO
• Clear growth path with increasing responsibility
• Exposure to international startups and operations
• Strong, transferable professional skills

Work Setup & Benefits

• 15 days paid time off per year
• 5 paid sick days per year
• Hallmark holidays (shared in advance)
• $1,000/year learning & development budget
• 0% interest hardware loans

Compensation

Competitive and location-based, aligned with experience and growth potential.

Hiring Process

1. Apply with your CV via Micro1
2. Two Interviews focused on fit, communication, and potential
3. Onboarding and close collaboration with the CEO
4. Gradual growth as trust and capability develop