Executive Assistant

Job Title: Executive Assistant

Job Type: Full-time

Location: Hybrid United States | Puerto Rico

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to join our team and provide seamless support to our executive leadership. In this pivotal role, you will handle diverse administrative tasks, maintain complex schedules, and anticipate the needs of our executives, enabling our team to operate at peak efficiency. Our async work culture values written communication, making this an ideal opportunity for candidates who excel in clear, concise correspondence.

Key Responsibilities:

1. Manage executive calendars by scheduling meetings, coordinating travel, and overseeing appointment logistics.
2. Prepare and edit high-quality correspondence, reports, and presentations with keen attention to detail.
3. Serve as a primary liaison between executives and internal/external stakeholders, representing our leadership with professionalism and diplomacy.
4. Perform research and compile actionable data to support executive decision-making and strategic initiatives.
5. Organize and maintain digital and physical files, records, and databases for optimal accessibility and accuracy.
6. Plan and coordinate special events, board meetings, and executive retreats, ensuring exceptional logistical execution.
7. Handle sensitive information with discretion, upholding the integrity and confidentiality of company data at all times.

Required Skills and Qualifications:

1. Proven experience as an executive assistant or in a comparable administrative role supporting senior management.
2. Exceptional organizational and multitasking abilities, with meticulous attention to detail.
3. Outstanding written communication skills, particularly in asynchronous settings, and strong interpersonal capabilities.
4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and adept with modern productivity tools.
5. Demonstrated ability to exercise sound judgment and prioritize tasks in a fast-paced, dynamic environment.
6. High level of professionalism, reliability, and integrity in handling confidential information.

Preferred Qualifications:

1. Bachelor's degree or equivalent experience.
2. Certifications in office management or administrative support are a plus.
3. Experience supporting executives in hybrid or asynchronous teams.