Administrative Clerk

Job Title: Administrative Clerk

Job Type: Full-time

Location: On-site United States | Canada | Puerto Rico

Job Summary:

We are seeking a detail-oriented and organized Administrative Clerk to join our team. As a vital member of our office staff, you will provide comprehensive administrative support to ensure efficient daily operations. The ideal candidate demonstrates strong communication skills, a commitment to accuracy, and a proactive approach to problem-solving.

Key Responsibilities:

1. Manage general clerical duties, including data entry, accurate filing, and document management.
2. Answer, screen, and direct phone calls, deliver messages, and offer information to callers in a professional manner.
3. Assist in preparing detailed reports, presentations, and essential business documents.
4. Maintain and update both digital and physical filing systems for optimal record-keeping.
5. Process incoming and outgoing mail and packages, ensuring timely distribution.
6. Coordinate meetings, appointments, and travel arrangements, supporting seamless scheduling.
7. Monitor office supplies inventory and place orders to meet operational needs.
8. Support invoice preparation, payment processing, and other basic financial documentation tasks.
9. Deliver exceptional customer service to clients and visitors by addressing inquiries and resolving issues promptly.
10. Collaborate with our team to promote a positive, efficient, and productive work environment.

Required Skills and Qualifications:

1. High school diploma or equivalent required; additional certification in office administration is an advantage.
2. Demonstrated experience as an administrative clerk or in a related administrative capacity.
3. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant office software.
4. Exceptional organizational skills with acute attention to detail.
5. Outstanding verbal and written communication abilities, demonstrating professionalism and clarity.
6. Strong time management skills with the ability to prioritize and multitask effectively.
7. Capacity to work both independently and collaboratively within our team.
8. Familiarity with office equipment, including printers, copiers, and fax machines.

Preferred Qualifications:

1. Certificate or diploma in office administration or a related field.
2. Experience working in a fast-paced office setting.
3. Prior exposure to basic financial processes or invoice management.